search
Ctrlk
rssRSS feed

Material Replenisher

hashtag
Product Overview

  • Digital Worker Name: Material Replenisher

  • Release Version: Q4 2025

  • Release Date: 1 Dec 2025

hashtag
What's New

This release introduces the Material Replenisher Digital Worker, a new autonomous digital worker that streamlines maintenance material discovery and replenishment workflows with minimal manual effort and strong operational control.

The digital worker combines natural‑language interaction with intelligent decision logic to help technicians and planners identify the right parts, check availability across authorized warehouses, and initiate the appropriate replenishment action. It balances automation with human oversight by escalating only ambiguous or high‑impact scenarios, while maintaining full traceability and auditability across all requests and ERP actions.

hashtag
What’s new at a glance:

  • Natural‑Language Material Demand Intake interprets technician requests using equipment, job, and location context to initiate replenishment workflows.

  • Intelligent Part Identification & Validation maps unstructured requests to ERP material master data using historical usage to reduce incorrect or duplicate part selection.

  • Authorization‑Aware Inventory Discovery checks availability across technician‑assigned local and cross‑site warehouses, returning location‑level stock visibility.

  • Automated Fullfilment Decision Logic determines whether to reserve stock or procure materials and routes execution accordingly.

  • MMR & MPR Creation automatically creates Maintenance Material Requisitions (MMR) when stock is available or Maintenance Purchase Requisitions (MPR) when materials are out of stock.

  • Context‑Aware Human‑in‑the‑Loop Escalation routes unclear, unavailable, or decision‑critical cases to humans with summarized context and recommended actions.

  • End‑to‑End Visibility & Auditability ensures all requests, decisions, and ERP updates are traceable through IFS Cloud and IFS Loops Agentic Studio.

hashtag
Changes in Product Offering

chevron-rightNew or Enhanced Functionalityhashtag

This is the initial release of the Material Replenisher Digital Worker, introducing intelligent part discovery, authorization‑aware availability checks, and automated creation of maintenance material and purchase requisitions (MMR/MPR).

chevron-rightDeprecated Functionshashtag

Not applicable.

chevron-rightRemoved Functionshashtag

Not applicable.

hashtag
Release Scope & Constraints

This section outlines the supported formats, known limitations, and processing considerations for the Material Replenisher Digital Worker in this release.

chevron-rightSupported Scenarios hashtag

  • Natural-language part search using description and equipment context.

  • Availability checks across technician-assigned warehouses.

  • Creating:

    • MMR to reserve/issue parts to a work task

    • MPR when parts are unavailable

chevron-rightKnown Limitations & Edge Caseshashtag

  • Inventory checks across sites where the technician is not authorized.

  • Fully automated part selection when multiple valid candidates exist (user must choose).

  • Performance depends on catalogue size, number of candidate parts, and depth of search strategies configured.

  • Complex narrowing logic and conditional search flows may increase runtime in some cases (configuration-dependent)

hashtag
Prerequisites

hashtag
Supported Versions

Compatible IFS Cloud Versions:

Version

Feature

26R1

25R2

25R1

24R2

24R1

Apps10

Part search and identification

Stock availability

Maintenance Material Requisition (MMR) Creation

Maintenance Purchase Requisition (MPR) Creation

Supported with Cloud & On-Prem deployment strategies of IFS Cloud.

hashtag
Prerequisites

Business prerequisites:

  • Appropriate IFS Loops & IFS Cloud entitlement to provision/use the Material Replenisher Digital Worker.

Technical prerequisites:

  • Technician users must be set up with assigned sites/warehouses for authorization-aware inventory checks.

  • Interface for user interactions

  • IFS Cloud environment permission sets required:

    • IFS Cloud Basic Data Requirements:

      • IFS Cloud access to parts, inventory, and requisition processes.

hashtag
Configuration & Setup

  • Provision the Material Replenisher Digital Worker in IFS Loops Agentic Studio & IFS Cloud

  • Ensure require permission sets are granted to the IFS_aiagent service user in IFS Cloud

  • Ensure required master and transactional data such as parts, inventory and requisitions exists in IFS Cloud as stated in the basic data requirement setup above

  • *Configure user interface (widget/app/channel) for technician interaction where required.

  • Validate end-to-end with demo queries (part search → availability → MMR/MPR).

circle-info

User interaction channels can be customized based on requirement.

Last updated

Was this helpful?