Intelligent Part Number Matching & Part Creation

Matches supplier part numbers to existing ERP parts or creates new part records when needed.

Core Domain: Supply Chain Management

Supported Digital Worker: Supplier Order Manager (SOM)

Overview

Extracts and normalizes part information from supplier documents, then checks whether the Sales Part already exists in IFS Cloud. Existing parts are returned without duplication; when no match is found, the user selects whether to create an Inventory or Non-Inventory Sales Part using predefined ERP defaults.

Business Challenge

Supplier part numbers often differ from ERP part numbers, requiring significant manual effort to identify existing parts or create new records.

How this skill fits into the workflow for:

Supplier Order Manager (SOM)

1

Extracts supplier part numbers and descriptions

2

Searches inventory parts, sales parts, supplier-part mappings, and ERP master data

3

Applies fuzzy matching

4

Validates confidence and supplier compatibility

5

Creates an inventory part, sales part, or non-inventory sales part when needed

Decision Logic / HITL

• High confidence match: link existing part

• No match: create part records

• Multiple matches or low confidence: HITL review

Business Value

• Reduced master-data effort

• Faster supplier document processing

• Better data quality

• Reduced duplicate parts

• Improved procurement efficiency

Key Capabilities

• Part information extraction

• Sales Part existence check

• Duplicate part prevention

• Inventory or non-inventory selection

• HITL review

• Inventory Sales Part creation

• Non-Inventory Sales Part creation

• Creation results and error reporting

Required IFS Cloud Components & Permission Sets

Component	API Name
ORDER	SalesPartHandling.svc
ORDER	NonInventorySalesPartHandling.svc